See a payroll run's details
Open Payroll → Payroll Runs and select View Details on a run. It shows:
- the number of employees, total allowances, total deductions and net payroll cost;
- the payroll period and pay date;
- each employee's gross and net pay, including any loan repayment.
Select Export to have the run's employee details emailed to you as a spreadsheet.
Payroll Runs lists every run with its code, pay cycle, dates, number of employees, gross and net amounts and status. Search by code or filter by date.
Track disbursements
Open Payroll → Reports → Payroll Register. The Disbursement Report shows each payment batch: how many payments went through, failed or are still pending. Select View Report for a batch to see each employee's payment.
| Status | Meaning |
|---|---|
| In Progress / Pending | Payments are still going out |
| Completed | Every payment in the batch went through |
| Failed | One or more payments failed. Check the report, then the employees' bank details |
Wallet transactions
On Payroll → Payroll Runs, select View Transactions to see every movement on your payroll wallet: funding, salary payments, with reference, amount, status and date.
Fund your wallet
On Payroll → Overview, select Fund Wallet. KalHR shows your company's virtual account: a bank account number to transfer money to. Your wallet is credited automatically within minutes of the transfer.
If you don't have one yet, select Create Virtual Account and enter the account holder's details and BVN.
Payslips for payroll run outside KalHR
If you calculate payroll in another system but want KalHR to produce and send the payslips, use Payroll → Reports → Payslips.
- Select Upload Payroll and enter the employer name.
- Download the Monthly Template or Hourly Template, fill it in, and upload it: CSV or Excel, up to 5 MB.
- The file appears in the list, with how many payslips were processed or failed. Select View Details to see each employee's payslip.
- Select Download All Payslips for a ZIP of PDFs, or Send to Employees to email each person theirs. Each row also has Download Payslip and Send to Employee.
